Information Management - Overview | PMQ D5.1a
QA | APM PMQ | Digital
This video explains what information management is and how you can use it in a project environment.
- Information is power in any project. So being able to gather, share and use it can be the difference in the project succeeding or failing. To make sure you can do this, you need to have proper information management processes in place. In this video we'll go through what information management is and how you can use it in a project environment. Let's kick the conversation off with six components of information management. Collection, storage, curation, dissemination, archiving, and destruction. When it comes to collection, you need to make sure who is responsible for the gathering and analyzing of any information, as well as know where the information is stored. Every possible medium for the information needs to be thought about and using standard project documentation templates can help with this. From a storage perspective, you need to make sure that information is accessible to the right people and that you stay with an important legislation like GDPR, and of course, version control. We now have access to incredible amounts of information, which means it can be easy to get lost in meaningless information. You will need to make sure that you not only collect information but you curate it too. With your curated information now available, you also need to make sure it can be disseminated or in other words, distributed to the right people. Once the information is no longer useful, you need to have plans for how you will archive what you'll need later and destroy what needs to be destroyed. Okay, so that's the six components of information management let's move on now to the last part of this video and talk a little bit about the quality of your information. Whilst the management of information will help you make sure that it arrives in a maintainable condition, it's irrelevant if the quality of the information is poor. There are four characteristics that impact information quality. Accurate information will help with decision making. Relevant information is useful. Timely information will again help with key decision making. And complete information will help deal with things like risk analysis. And that's it for this video. Information management shouldn't be ignored and is an important part of any project lifecycle. In this video, we've focused on the six components of information management as well as the four characteristics of quality information.