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Managing Groups via the Office 365 Admin Center

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Overview
DifficultyIntermediate
Duration55m
Students217
Ratings
4.6/5
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Description

Microsoft 365 offers Enterprise Mobility & Security (EMS), Windows 10, and Office 365 to enhance business productivity and security. Because Microsoft 365 offers a variety of services and features, not everything is in the same place. Therefore, we need to navigate within different portals, and familiarity with “what is where” gets really important over time.

In this course, we will have a look at some of the most common tasks to be performed by Microsoft 365 administrators related to Azure AD identities, how to secure your environment by assigning the correct permissions to your users, and how to reduce administrative overhead. We’ll do various tasks in different ways by using the Microsoft 365 Admin Center, the Azure portal, and even use Windows PowerShell for automating bulk actions.

Choosing the right type of identity for your current infrastructure is the first step for any successful Microsoft 365 deployment.

Learning Objectives

  • Plan Azure AD Identities
  • Manage Users and Groups
  • Manage User Access with Access Reviews
  • Manage Passwords and Password Policies
  • Implement Self-Service Password Reset (SSPR)
  • Manage Product Licenses

Intended Audience

  • People preparing for Microsoft’s MS-100 exam
  • Microsoft 365 Administrators

Prerequisites

  • Experience with Microsoft 365
  • Experience with the Azure portal
  • Experience with PowerShell

Transcript

You can manage Groups directly from the Microsoft 365 Admin Center. And Groups are a great way to manage Permissions and access resources for multiple people. 

Login to your Tenant. And on the left panel, you'll see Groups. Click on it. And navigate to Groups. From there, you'll have a list of all the Groups that you currently have. They can be synchronized from your on-prem Active Directory or they can be cloud-based. 

To create the new Group, click on Add Group. And when the blades open click on the drop-down menu and here you can choose what type of Group do you wanna create. See on the right that we have a little bit more information about the type of Groups that we're gonna create with a description for each of them. 

For this demonstration let's create the Security Group. Choose Security. Give it a name. You can give it a description if you want to. And then click on Add. Now the Group is ready. And this is a cloud-based Group. If you wanna create a Group that is synchronized to Office 365 then you'll need to create it on-premises. Click on Close. And the Group is now showing. 

Let's add a few Members to this Group. Select it. Click on Edit to add an Owner. Add Owners. You can search directly for the User or if you see it already, just select it. And click on Save. We now have an Owner. Let's close this. And close again. 

Click Edit to add Members. And add Members. And again you can do a search if you want to or you can simply click each User you want to add as a Member. Then click on Save. And close. This is a little recap of the Users that we just added. And we can click on Close. If you're happy with the Owners and the Members we can click on Close. 

At the top, we can see all the supported Groups. So we have Office 365 Groups Distribution List, Mail-enabled Security Groups and Security Groups. 

Now, if you want to delete Groups from the Microsoft 365 Admin Center you can only delete Groups one-by-one. You cannot delete multiple Groups at the same time. If that's what you're looking for, then you would need to use PowerShell. And we have another lesson on this course about how to manage Groups using PowerShell. 

So to delete at Group, just select it and click on Delete Group. Make sure that you're really wanna delete this group, and click on Delete. Let's click on Close. And the Group is now been deleted from the portal.

About the Author

Veronique is a SharePoint and Office 365 consultant for an IT company based in Glasgow, UK. She loves photography, the outdoors, and long walks with her two dogs! You can follow Veronique on Twitter @veronicageek or read her blog at https://veronicageek.com.