The course is part of these learning paths
In this course, I am going to take you through managing groups in Microsoft 365.
- The various types of groups available in Microsoft 365 and their differences
- How to create groups within Microsoft 365
- How to manage groups you create within Microsoft 365
- Users looking to learn about Managing Microsoft Groups
- Have a basic understanding of Microsoft 365
Here we are in the Microsoft 365 Admin Centre. In order to create a group, the first thing that we're going to do is go to the left hand panel over here and go to teams & groups. Clicking down the dropdown menu, you can see we have active teams & groups, which we'll click here. From here, we can see an entire list of all of the group possibilities manageable within the Microsoft 365 Admin Center. Microsoft 365 groups, Distribution list groups, Mail-enabled security groups, and simply Security groups. If I wanted to make any of these, I would simply click on the group type that I wanted to create, and then right below it, click 'Add a group'. From here, it will give me an option to verify what type of group I want to create. We'll go with the Microsoft 365 as that's generally the recommended option for many organizations. From here, we'll name our group and give it a description.
So, we will call this just the Test Group, and we will give it the description of Test. Here we have the option to add an owner to the group. It's always suggested whenever you create a new group to assign multiple owners, at least two. This is because if one person is not available at one point in time, then you'll always have another owner to fall back on for any sort of administrative or management services. So, from here we'll go ahead and assign an owner to this group. The test demo that I'm currently in right now only has two members. So, we'll give both of these ownership just to showcase exactly how this works, and then we can click 'Add' from here.
Now that we have owners assigned, we can hit 'Next' and go into adding members. If I click 'Add member' right here, it will bring me up an entire list of my organization and I can then search for anyone in my org by either name, email, and it will pop up there. However, since there's only two members in my organization right now, I'll just choose both of them and hit 'Add'. We'll then go to next. Here we are to edit the final settings of the group. Since it is a Microsoft 365 group, we have the option of creating a group email address, or rather the requirement.
Since this is called the Test Group, I'll just call this firstname.lastname@example.org and this will now be the group email address for everyone in this Microsoft 365 group. I can also adjust the privacy to public or private if I wanted. Also, since this is a Microsoft 365 group, I also have the option to add Microsoft teams to the group. However, it does require licenses that I don't currently have in my tenant, so we'll just go ahead and ignore that and hit 'Next'. Here are the final options for creating my group. Once I verify all of this information, I can hit 'Create group' and the group has now been created and added into my Microsoft 365 group page.
Lee has spent most of his professional career learning as much as he could about PC hardware and software while working as a PC technician with Microsoft. Once covid hit, he moved into a customer training role with the goal to get as many people prepared for remote work as possible using Microsoft 365. Being both Microsoft 365 certified and a self-proclaimed Microsoft Teams expert, Lee continues to expand his knowledge by working through the wide range of Microsoft certifications.