Welcome to Data Management reports.

Using Microsoft Cloud App Security, you can generate reports that provide an overview of files in your cloud apps.

As you can see in the image on your screen, you can click the vertical ellipsis in the upper right corner of the screen to do so. Under Data Management Reports, you can run a Data Sharing Overview report, an Outbound Sharing by Domain report, or a report on Owners of Shared Files.

The Data Sharing Overview report lists the number of files, broken down by access permissions, that are stored in each of your cloud apps. 

The Outbound Sharing by Domain report displays the different domains that your employees have shared corporate files with. The report also shows which files are shared, which users are sharing those files with each domain, and who the collaborator files are shared with. 

The Owners of Shared Files report shows which users are sharing corporate files with the outside world. If this report turns up a user who shares an inordinate number of files, you probably want to poke around and find out why. To investigate, you can use the Files tab. You can then contact the user to discuss their external sharing activities.

Like most other features of Cloud App Security, the data management reports are an important tool that you can use to gain visibility into your organization.