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Azure Information Protection Client Demo

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Difficulty
Intermediate
Duration
16m
Students
26
Ratings
3.6/5
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Description

Sensitivity labels are one way that data classification can be applied to files and documents. Aside from labels built into Microsoft 365, you can define custom labels and apply them to documents manually or automatically via rules. In this course, we create a sensitivity label and apply it to a document and then change that document's label. Labels are embedded in documents allowing classification to follow a document from one domain or file system to another. We look at how label embedding is achieved. Finally, we see how to integrate MS365 sensitivity label functionality with Azure AD groups and sites.

Learning Objectives

  • Create a sensitivity label
  • Use a sensitivity label
  • See how sensitivity labels are implemented within an MS365 Office document
  • Learn how to integrate sensitivity label functionality with Azure AD groups and sites

Intended Audience

  • Students who want to take a practical and in-depth look at sensitivity labels, from their creation, application, and how they are implemented within an office document

Prerequisites

Transcript

You'll need to install the Azure Information Protection client if you want to extend labeling beyond office applications. Microsoft says that built-in labeling, i.e., not using the AIP client, is better and more stable. To be honest, that has not been my experience. I've found the sensitivity labeling appears to work better with the Azure Information Protection client installed, although the behavior is marginally different. Installing the client is straightforward. Download the client as either an executable or MSI file and install it. 

Now I'll create a new word document, type a few words and set the sensitivity to My Sensitivity Label. With the label set, if I drop down the sensitivity button, we can see it checked, and if I select show bar, we can see the labels at our disposal, with My sensitivity label selected and the green color I chose when setting it up. Project BB is also visible as it is of a lower order. If I change to Project BB, we see the color has changed, and My Sensitivity Label isn't on the sensitivity toolbar as it's of a higher order than Project BB. If you recall, I set my sensitivity label to require justification if the user changes it. 

This isn't happening, as I started with my sensitivity label and haven't saved the document. I'm guessing the label functionality is either smart enough to realize that I started with a higher order label in the first place, so I don't need to justify changing it, or the functionality isn't real-time, so it hasn't kept up with what I'm doing. However, If I save and close the document, reopen it, and change the label, then I get prompted to justify the change. Notice the Microsoft Azure Information Protection title on the justification required dialog box. 

We can go into word options add-ins, then COM add-ins, and disable Microsoft Azure information protection. See how the sensitivity drop-down button has disappeared? I'll save the document and reopen it. The sensitivity label has reappeared, but on the right of the toolbar, and when I click on it, the labels are there with my office account username, but no show bar button. When I go to change the label, we get a justification pop-up, but it looks different from the AIP dialog.

About the Author
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Hallam is a software architect with over 20 years experience across a wide range of industries. He began his software career as a  Delphi/Interbase disciple but changed his allegiance to Microsoft with its deep and broad ecosystem. While Hallam has designed and crafted custom software utilizing web, mobile and desktop technologies, good quality reliable data is the key to a successful solution. The challenge of quickly turning data into useful information for digestion by humans and machines has led Hallam to specialize in database design and process automation. Showing customers how leverage new technology to change and improve their business processes is one of the key drivers keeping Hallam coming back to the keyboard.