Overview of Priva Subject Rights Requests
Overview of Priva Subject Rights Requests

In this course, we will look at Priva Subject Rights Requests, where you will learn what they are, why they are used, and how to create them. We will also learn about managing data estimates and retrieving rights requests.

Learning Objectives

  • A basic understanding of how to create subject rights requests in Microsoft Priva and how to work with them

Intended Audience

  • Those who wish to learn how to create and use Subject Rights Requests in Microsoft Priva


  • Basic understanding of data privacy concepts

Hello and welcome to Priva Subject Rights Requests.

Privacy regulations in many parts of the world allow individuals to request to review personal data that organizations have collected about them. These requests are called subject rights requests, or data subject requests. An organization that stores lots of this kind of information can find tracking down this information is quite difficult – mostly because it’s a highly manual and time-consuming process.

This is where Microsoft Priva Subject Rights Requests enter the equation. Microsoft Priva Subject Rights Requests help minimize the complexity and manual work involved in responding to these data subject requests, through automation, insights, and workflows.

The automation and workflow tools built into the Subject Rights Requests solution streamlines the process of identifying and collecting data, and they facilitate collaborative analysis of the collected data.

What Priva does is help identify personal data types within the data stored by your organization. When a subject rights request is made, Priva starts identifying things like files, emails, sites, and chats within the organization that contain the data subject's personal data. This can take several hours, but when the search completes, the identified content is retrieved. The solution even allows you to refine the search parameters before collecting the data. This allows you to reduce the amount of time needed to find the information you are looking for.

Since organizations often have to search large amounts of data when fulfilling a data subject’s request, Priva’s Subject Rights Requests solution provides insights on the details screen of each request. It also recommends what items should be prioritized for review. For example, it might suggest prioritizing files that may be confidential or those that contain more than one person's personal data. 

When you create a subject rights request, a dedicated Teams channel is automatically established for that specific request. You can add people as request collaborators to invite them into the chat, where they can work with you to analyze the items retrieved. Built-in redaction tools available within the request allow those collaborators to markup files in a review screen and to apply tags that you define to help identify the items and take the action at a later time.

Once you’ve reviewed the retrieved data, Priva generates reports that you can review. These reports will include data that you'll send to the data subject, along with audit logs, and a summary of tagged files that you can use to complete any required follow-up actions.

About the Author
Learning Paths

Tom is a 25+ year veteran of the IT industry, having worked in environments as large as 40k seats and as small as 50 seats. Throughout the course of a long an interesting career, he has built an in-depth skillset that spans numerous IT disciplines. Tom has designed and architected small, large, and global IT solutions.

In addition to the Cloud Platform and Infrastructure MCSE certification, Tom also carries several other Microsoft certifications. His ability to see things from a strategic perspective allows Tom to architect solutions that closely align with business needs.

In his spare time, Tom enjoys camping, fishing, and playing poker.