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Analyzing Data with Power BI

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This course is specifically designed to give you an understanding of what Microsoft Power Platform is and what kind of business value it can provide you and your organization.

Learning Objectives

  • Explain each application, what it does, and when to use which given a situation
  • Understand how Power Platform communications with other Microsoft Products 
  • Understand administrative tasks and determine from which admin center they can be accessed
  • Define Data Loss Prevention Policies and understand security options within Power Platform

Intended Audience

This course is for anyone who wants to understand the core components within the Power Platform and who wants additional insight into how their data connects within it.


To get the most out of this course you should already have a basic understanding of Power Platform.


Power BI is a powerful tool that you can use to analyze data and create impressive data visualizations on reports and dashboard. To fully grasp the functionality of Power BI it is important you can explain the difference between Workspaces, Dashboards, reports, and datasets. Starting off with the largest scale element, we have workspaces. Workspaces are essentially boxes that house Dashboard, reports, and datasets.

There are 2 types of workspaces: a personal workspace called “My workspace” and standard “workspaces”. The main difference between the two is that “my workspace” is where you can access and interact with your own content where the Workspaces allow you to collaborate and share content with colleagues. As I mentioned, a workspace is like a box that contains Dashboard, reports, and dataset, so let's take a look at those elements now.

A dataset is simply a collection of data and each dataset can be a part of multiple workspaces. A report is a single or multiple pages of visualizations of a dataset within that workspace. Reports within Power BI can have a multitude of different visualizations that display insights from the data it is reporting. Some of these visualizations are as simple as a bar chart while others like the key influencers visual that helps you understand factors affecting a certain metric. And a dashboard is a user-created canvas that can be customized to show different visuals from various reports. Think about a dashboard as a place to gather information for a specific topic from different reports which you can then share to other users.

Alongside these elements, there are also different versions of Power BI that allow different functionality. Now Power BI does offer a Mobile app which you can use to view and interact with your report and dashboard however the 2 main versions we will quickly cover are a Desktop application called Power BI Desktop and an online Saas service called Power BI Service. Power BI Desktop is an application you download onto your computer that  you can use to visualize and analyze your data.

You can design reports based on data models you create within Power BI desktop and those reports can then be published to the Power BI Service. Power BI Service on the other hand is a web-based service that allows you to create dashboards, share apps, and analyze your data. The best way to think about these two programs would be to utilize Power BI Desktop when you want to create reports and data models, and to use Power BI service to distribute those reports.

About the Author
Learning Paths

Lee has spent most of his professional career learning as much as he could about PC hardware and software while working as a PC technician with Microsoft. Once covid hit, he moved into a customer training role with the goal to get as many people prepared for remote work as possible using Microsoft 365. Being both Microsoft 365 certified and a self-proclaimed Microsoft Teams expert, Lee continues to expand his knowledge by working through the wide range of Microsoft certifications.